How to plan a wedding during a Global Pandemic
Not something we thought we’d ever write, but here we are! If you’re looking for some help on how to plan a wedding during a Global Pandemic we’re here to help. With so much uncertainty around when weddings of more than 15/30 guests will be allowed again, we know just how hard it is to plan for such an occasion. Will you have to cut your guest list down last minute? What if you have to change the date and rearrange everything? Can your favourite suppliers be available on your new date? With lots of hard to answer questions like this our hearts go out to all couples planning a wedding during a Global Pandemic.
Concentrate on the things you can do
Our advice is to concentrate on what you CAN control now and think about the parts of a wedding day that are non-negotiable for you. It’ll help you to make decisions if you’re absolutely clear on what you are willing to compromise on if need be. Working on your guest list (or guest lists!) is a really good example of this. It will really help if you have to make the difficult decision to reduce numbers or postpone because you simply can’t reduce your numbers. If you had to reduce to 30, could you? We hosted a wonderful wedding for 30 guests in August proving just how special a smaller celebration can be. Read more about India and Joel’s micro wedding to see for yourself.
Decide on a date that you can plan towards
One of the hardest decisions at the moment is setting a date. Too soon and you run the risk of having to significantly reduce your guest list or postpone all together. If you’ve always dreamt of marrying surrounded by ALL your friends and family then perhaps better to plan from the start for a later date, go for 2022/23. Setting a date will give you something concrete to start to plan around. It means you can start to think about details. Like choosing your colour scheme to complement the season you’re getting married in. This will naturally lead you to start thinking about venue décor and there’s lots of planning you can do on that…cue Pinterest black hole!
Lots of suppliers have quickly adapted to a new way of working; holding meetings and consultations online and upping their content on social media. Communication doesn’t have to stop just because you can’t meet in person. There are many wonderful online communities to consider joining too, with help and support available for couples who are all in this together.
Stay up to date on changes and look into getting wedding insurance
The amount of news and constant change at the moment is overwhelming so we don’t advocate being glued to updates all the time. You should keep an eye on how things are progressing in the wedding and events industry though. Being well informed will allow you to make sensible decisions in good time and should hopefully reduce stress levels. Keep talking to your key suppliers and your venue contact. They are really close to what’s going on in the industry and are well placed to offer guidance.
Wedding insurance is a job to tick off as soon as practicable. Take time in researching the products on the market and exactly what you can get cover for, so that you’ve got some protection should the worst happen. Create a single folder where you store all your insurance documents along with the terms and conditions from each of your suppliers. Should you need them they will all be together in one easy to find place. If you’re uneasy about any of the terms given by suppliers then seek out some legal advice.
Enjoy the planning
This one’s really important! Planning your wedding should be fun and exciting and it absolutely still can be. If you’re yet to find your venue look for those who offer a virtual tour. At the very least it will give you a feel for the team involved in helping you to plan your wedding. It can also give you some experience in the types of questions to ask during a venue tour. Here at The Sun Pavilion our guided virtual tours have been a fantastic tool until we can meet couples in person and they’ve actually been really fun to host. Why not book a viewing.
With lots of people either on furlough or no longer having to commute to and from work you may find yourself with more time than you had previously to plan your wedding. You can involve family and friends in your decisions and take your time to research your favourite suppliers.
Take advice from the experts
Yes it’s a worrying time but there is still a lot you can be doing to plan your wedding and don’t just take our word for it. We picked the brains of experienced Harrogate Wedding Planner, Lucy Wright, asking for her 3 top tips for planning your wedding during a Global Pandemic. Here’s what Lucy had to share with us.
Wow! What a year 2020 has been….Panic, fear, heartache, confusion, anger…..but not stress! As a planner I don’t do stress, there is a solution to everything and it’s my job to find that solution for all my couples. Within the first 3 weeks of lockdown #one I had postponed over 40 weddings to new dates. Out of all of those we only lost one supplier that couldn’t do the newly arranged date….that was no small feat!
I have been planning weddings for over 18 years now and never had such a challenging year. But also a year where I have had a chance to adapt, push my creative boundaries and really make a difference to someone’s wedding planning journey. I’ve pulled on all my strengths such as time management, resources, industry inside knowledge and cost saving back up plans! However I know not all brides have their own wedding planner on board (why not I ask you). So here are my top 3 tips on how to KEEP planning during a Global Pandemic…
1. Find YOUR positive
Everyone’s will be different, so find yours, whether that’s making an amazing ‘wedding morning’ playlist, creating Bridesmaid gift boxes, writing hand written thank you notes to all your wedding party, writing a timeline for your wedding day with action plans & allocating the jobs to do, decorating small individual cake boxes so all guests can enjoy your wedding cake or maybe it’s writing your own vows. Finding this positive thing to do for your wedding day will make you feel like you are moving forward, progressing with your plans. I also advise to plan this for your ORIGINAL number of guests, maybe that was 120 or 300…..you had planned to invite them so don’t just forget about those guests, they can still be included in some way, even though that might not be physically being there on your wedding day!
2. Keep TALKING….
Suppliers are still working….despite not having any actual events to plan/ create for…SUPPLIERS are still out there and would love to hear from couples. This might be your existing suppliers or ones that you still need to book….keep chatting to them, keep talking about your wedding with them, KEEP the excitement and enthusiasm ALIVE. Wedding suppliers are in the industry because we LOVE what we do, so actually talking to couples and couples talking to the suppliers helps both sides out. Remember positivity breeds POSITIVITY.
3. Take CONTROL……
Ok so this all very well but what if your wedding was all planned, you were only weeks away from marrying your best friend, love of your life and then the Covid Catastrophe hit! How do you keep talking and keep positive then…Remember WHY you are doing it. LOVE.
A marriage is about TWO people committing to each other. Granted it’s lovely to do this in front of your closest friends and family, with a big party afterwards but WHO said it had to be done this way. Why don’t you legally marry with your chosen few guests, have a beautiful lunch / dinner party afterwards and then the BIG party next year (perfect reason to have two amazing dresses!). Or, legally marry this year just the two of you and have a romantic weekend away, super luxurious and then the big PARTY next year…..actually when you walk away from what society has dictated to us for years about how YOUR wedding should happen, the worlds your oyster….YOU can do it any way you like.
Perhaps if we see 2020 not as a disaster but as an opportunity to do things differently we can take back the CONTROL of how we plan & design our weddings. Who knows how amazingly different YOUR day might be!
About Lucy Wright
Lucy Wright creates exceptional events by understanding your vision and planning a perfect celebration.
Her enviable little black book has been built up over more than a decade in the wedding and event industry. Her experience means she will bring your ideas to life in a way that nobody else can.
Find out more about Lucy…
@LucyWrightEvents on Facebook
@lucywevents on Instagram